These Platform Terms of Use ("Terms of Use") form a legal agreement between you and Noki Inc. ("Noki," "we," "us," or "our"). They outline the conditions for accessing and using our proprietary software as a service (SaaS) platform, available as a web and/or mobile application (the "Platform").
Please read these terms of use carefully. By accessing or using the platform, you confirm that you have read, understood, and agree to be legally bound by these terms of use and our Privacy policy, which is incorporated by reference into these terms of use (collectively, the "Agreement"). If you do not agree to these terms, please do not use the platform.
We reserve the right to modify, discontinue, or terminate the Platform or amend the Agreement at our sole discretion and without prior notice. Any changes to the Agreement will be posted on the Platform. By continuing to use the Platform after changes are posted, you agree to be bound by the updated Agreement. If you do not accept the modified Agreement, your only option is to stop using the Platform.
If you accept these terms on behalf of a company or other legal entity, you confirm that you have the authority to bind that entity to the Agreement, and "you" and "your" will refer to that entity.
By accessing or using the Platform, you agree to the following guidelines:
We reserve the right to deny you (or any device) access to the Platform or any part of it at our sole discretion and without notice.
Your use of the Platform may involve transmitting certain personal information to us. Our collection and use of this personal information are governed by our Privacy policy, which is incorporated by reference into these Terms of Use.
The Platform is intended for individuals aged 18 and older. If you are under 18, please do not use the Platform. By using the Platform, you confirm that you are 18 years or older.
The Platform contains materials such as software, text, graphics, images, sound recordings, audiovisual works, and other content provided by Noki or third parties ("Content"). U.S. and international laws protect this Content, and unauthorized use may breach copyright, trademark, and other laws.
Platform elements are protected by trade dress, trademark, unfair competition, and other state and federal laws and may not be copied or imitated, including through framing or mirroring. Retransmission of any Content requires our express written consent for each instance.
Noki’s trademarks, service marks, and logos ("Noki Trademarks") used on the Platform are either registered or unregistered trademarks of Noki. Other names on the Platform may be owned by third parties ("Third-Party Trademarks"). No rights to use these Trademarks are granted without prior written permission. Using the Trademarks as part of a link to or from any website requires prior approval. All goodwill from using Noki Trademarks benefits us.
You have no ownership rights to the Content and can only use it as permitted by this Agreement. Any other use requires our prior written consent. You must keep all copyright and proprietary notices intact on any copies of the Content you make. You are not allowed to sell, transfer, assign, license, sublicense, modify, reproduce, display, publicly perform, create derivative works from, distribute, or use the Content for public or commercial purposes. Posting Content on other websites or networked environments is strictly prohibited.
If you violate this Agreement, your access to the Platform and Content will be immediately terminated, and you must destroy any copies you have made.
Your employees and contractors who access the Platform are "Authorized Users." Each must create an account with a unique email and password (“Login Credentials”), which must not be shared and must remain confidential.
Notify us immediately of any unauthorized use of Login Credentials. You are responsible for all activities under these credentials and ensuring compliance with these Terms of Use. Inform us promptly of any need to deactivate or change Login Credentials.
We reserve the right to disable any account at our discretion if we believe there has been a failure to comply with these Terms of Use.
The Platform, Content, and Output are not intended for diagnosing, treating, curing, or preventing any disease or health condition. You and your authorized users are solely responsible for any medical decisions based on the Output. The Platform and Output do not replace professional medical advice.
The Platform may contain links to third-party websites ("External Sites") for your convenience. These links do not imply endorsement. We are not responsible for the content or accuracy of materials on External Sites. Accessing these sites is at your own risk, and you should take precautions against viruses.
We do not warrant the performance, accuracy, reliability, or completeness of the Platform or Output. Any actions based on the Platform or Output are at your own risk. We are not liable for any harm or damages, including incidental or consequential damages, lost profits, or damages from lost data or business interruptions resulting from the use of the Platform or Output. For any claims related to warranty, contract, or common law tort, our liability is limited to the greater of $250 or the total fees you paid in the three months prior to the claim.
The Platform, Content, and Services are provided "as is" and "as available." We and our suppliers disclaim all warranties, express, implied, or statutory, including those of non-infringement, merchantability, fitness for a particular purpose, availability, and uninterrupted operation. Any implied warranties are restricted to the minimum scope and duration allowed by law.
You represent and warrant that you have all necessary rights and permissions to provide us with Your Data and have obtained all required consents and authorizations in compliance with applicable laws. This includes consent from patients, their parents, or legal guardians and consent for recording sessions and using, exchanging, and disclosing any applicable PHI.
We welcome and encourage you to provide feedback, comments, and suggestions for improving the Platform and our services ("Feedback"). While we encourage you to email us, please do not include any confidential information in your communications. Any feedback you provide may be used and disclosed by us freely, without any obligation to compensate you or attribute it to you. This includes using your ideas, concepts, know-how, techniques, or other materials for any purpose, including developing, producing, and marketing products and services.
This Agreement is governed by the laws of the State of Delaware, without regard to conflict of laws provisions. Any legal action related to this Agreement will be subject to the exclusive jurisdiction of the state and federal courts in Delaware. You waive any objections to these courts based on venue or convenience, and you irrevocably submit to their jurisdiction for any related suits, actions, or proceedings.
The Platform is based in the United States, and we make no claims about its suitability for use outside the U.S. If you access the Platform from outside the United States, you do so at your own risk and are responsible for complying with your local laws.
In case of a breach or threatened breach of our intellectual property rights and confidential information by you, we will be entitled to injunctive relief. We may seek interim, equitable, provisional, or injunctive relief from any court with jurisdiction to protect our rights and property pending arbitration. You consent to the jurisdiction of federal and state courts in Delaware for these actions.
Any dispute related to this Agreement or the Platform will be resolved by binding arbitration under the Federal Arbitration Act (FAA). Neither party can take the dispute to court or have a jury trial, except in local small claims court if allowed. Arbitration is different from court, with limited discovery and appeal rights.
A neutral arbitrator, chosen by both parties, will resolve the dispute, and their decision will be final, except for a limited right of appeal. Arbitration will be conducted by an established arbitration provider under its rules. Each party will pay its own arbitration-related fees. The arbitrator's award can be enforced in any court with jurisdiction. This clause does not prevent either party from seeking temporary remedies from a court to support the arbitration process. Arbitration can be held in person, by documents, by phone, or online.
You agree that any arbitration or legal proceeding will be limited to disputes between you and us individually. Disputes cannot be combined with others, and there is no right to arbitrate or resolve disputes as a class action or in a representative capacity. Claims can only be brought in your individual capacity, not as a plaintiff or class member in any class or representative action.
If you breach or threaten to breach our intellectual property rights or confidential information, we may suffer irreparable harm and can seek injunctive relief. We may pursue temporary, equitable, or injunctive relief from any court with jurisdiction to protect our rights and property while arbitration is pending.
You agree to indemnify, defend, and hold harmless Noki, its affiliates, and their respective shareholders, members, officers, directors, employees, agents, and representatives (collectively, "Noki Indemnitees") from any and all damages, liabilities, losses, costs, and expenses, including reasonable attorney’s fees ("Losses"), resulting from any third-party claim, action, or proceeding ("Claim") arising from:
These indemnification obligations are subject to our: (i) prompt notification to you of any Claim; (ii) providing reasonable cooperation at your expense in the defense of the Claim; and (iii) granting you sole control over the defense and settlement negotiations.
Your access to the Platform starts when you accept these Terms of Use and lasts for the subscription period you selected (“Term”). The Term will automatically renew for the same duration unless either party provides a 30-day notice before the current term ends.
We may change, suspend, discontinue, or terminate your access to the Platform at any time without prior notice or liability.
By using the Platform, you agree to pay the subscription fees within fourteen (14) days of receiving the invoice. We reserve the right to suspend your platform usage if there are any payment dues.
We may update our pricing with reasonable notice, effective the next service year. We reserve the right to introduce new fees or additional fees at any time upon notice to you. Payments are processed through a third-party processor of our choice, which we may change at any time.
The Platform contains materials such as software, text, graphics, images, sound recordings, audiovisual works, and other content provided by Noki or third parties ("Content"). U.S. and international laws protect this Content, and unauthorized use may breach copyright, trademark, and other laws.
Platform elements are protected by trade dress, trademark, unfair competition, and other state and federal laws and may not be copied or imitated, including through framing or mirroring. Retransmission of any Content requires our express written consent for each instance.
Noki’s trademarks, service marks, and logos ("Noki Trademarks") used on the Platform are either registered or unregistered trademarks of Noki. Other names on the Platform may be owned by third parties ("Third-Party Trademarks"). No rights to use these Trademarks are granted without prior written permission. Using the Trademarks as part of a link to or from any website requires prior approval. All goodwill from using Noki Trademarks benefits us.
You have no ownership rights to the Content and can only use it as permitted by this Agreement. Any other use requires our prior written consent. You must keep all copyright and proprietary notices intact on any copies of the Content you make. You are not allowed to sell, transfer, assign, license, sublicense, modify, reproduce, display, publicly perform, create derivative works from, distribute, or use the Content for public or commercial purposes. Posting Content on other websites or networked environments is strictly prohibited.
If you violate this Agreement, your access to the Platform and Content will be immediately terminated, and you must destroy any copies you have made.
Subject to this Agreement, Noki grants you a limited, non-exclusive, non-transferable, non-sublicensable, revocable right to authorize you and your Authorized Users to access and use the Platform solely for your internal business purposes during the Term of this Agreement.
You agree not to:
If you violate this section, Noki may immediately revoke your access to the Platform without notice. Noki also reserves the right to change the availability of any feature, function, or content of the Platform at any time without notice or liability.
Unless expressly agreed otherwise in writing, this Agreement constitutes the entire agreement between you and us regarding the subject matter and supersedes all prior agreements, written or oral.
Section headings are for convenience only and have no legal effect. This Agreement benefits our successors, assigns, licensees, and sublicensees.
You may not assign your rights, duties, or obligations under these Terms of Use to any person or entity without Noki's written consent.
Any waiver must be in writing to be effective and shall not be deemed a waiver in any other or subsequent instance. Our failure to enforce any provision of this Agreement does not constitute a waiver of that or any other provision.
This Business Associate Agreement ("BAA") is established between Noki Inc., a Delaware company ("Business Associate"), and its customer ("Covered Entity") who has accepted the Terms of Use and Privacy Policy of Noki Inc. (collectively, the "Agreement"). The terms "Business Associate" and "Covered Entity" are defined according to 45 CFR §164.501. This BAA sets forth the terms governing the handling and processing of Protected Health Information (PHI) by the Business Associate on behalf of the Covered Entity. Within this BAA, the Covered Entity and Business Associate are referred to individually as a "Party" and collectively as the "Parties."
The Covered Entity is classified as either a "covered entity" or a "business associate" of a covered entity under the Health Insurance Portability and Accountability Act of 1996, as amended by the Health Information Technology for Economic and Clinical Health Act (HITECH Act) and related regulations issued by the Department of Health and Human Services (HHS) (collectively referred to as "HIPAA"). Consequently, the Covered Entity is obligated to comply with HIPAA's provisions regarding the confidentiality and privacy of PHI.
The Parties have entered into one or more agreements under which the Business Associate provides specified services to the Covered Entity, collectively referred to as the "Agreement." During the provision of these services, the Business Associate will have access to PHI and, by providing such services, will be classified as a "business associate" of the Covered Entity as defined by HIPAA.
Both Parties are committed to adhering to all applicable federal and state laws, including but not limited to the Standards for Privacy of Individually Identifiable Health Information outlined in 45 CFR Part 160 and Part 164, Subparts A and E (the "Privacy Rule"). The Parties are equally committed to ensuring the privacy and security of any PHI disclosed to the Business Associate under this Agreement, HIPAA, and other relevant laws.
For the purposes of this BAA, the terms listed below are defined as follows. Any capitalized terms used in this BAA but not defined shall be interpreted in accordance with the Privacy Rule or other applicable law:
The Business Associate is authorized to use or disclose PHI as necessary to provide the services outlined in the Agreement and to undertake other activities as permitted or required by this BAA or by law. The Business Associate may also use PHI for internal business management and administration, provided these activities comply with the limitations of this BAA and applicable laws. The use or disclosure of PHI must be restricted to the minimum necessary to achieve the intended purpose, in accordance with Section 13405(b) of the HITECH Act and related HHS regulations.
The Business Associate agrees to implement appropriate safeguards to prevent unauthorized use or disclosure of PHI and to protect the confidentiality, integrity, and availability of Electronic PHI. This includes training employees and ensuring that actions or omissions by employees or agents do not result in a breach of this BAA. The Business Associate may de-identify any PHI received under this BAA, after which the information will no longer be considered PHI and will not be subject to this BAA.
The Business Associate shall notify the Covered Entity in writing of any unauthorized use or disclosure of PHI and any security incidents involving Electronic PHI within fourteen (14) business days of becoming aware of the event.
The Business Associate shall promptly notify the Covered Entity in writing of any breach of Unsecured PHI, in accordance with 45 CFR §164.410, but no later than fourteen (14) calendar days after discovering the breach.
The Business Associate shall take reasonable measures to mitigate any harmful effects resulting from the unauthorized use or disclosure of PHI by itself, its agents, or subcontractors in violation of this BAA.
The Business Associate shall ensure that any agents or subcontractors with access to PHI agree in writing to adhere to the restrictions and conditions in this BAA and to implement reasonable safeguards to protect Electronic PHI.
Upon request, the Business Associate shall provide the Covered Entity or an upstream Business Associate with a copy of its most recent independent SOC 2 certification report or another mutually agreed-upon third-party audit report. The Covered Entity agrees not to re-disclose the audit report.
Upon request, the Business Associate shall provide the Covered Entity with copies of PHI maintained in a Designated Record Set to enable the Covered Entity to respond to an Individual’s request for access under 45 CFR §164.524. If an Individual or personal representative requests access directly from the Business Associate, the Business Associate shall forward the request to the Covered Entity within fourteen (14) business days.
The Business Associate shall amend PHI in a Designated Record Set as directed by the Covered Entity in accordance with 45 CFR §164.526, within fourteen (14) business days of the request. If an Individual requests an amendment directly from the Business Associate, the Business Associate shall forward the request to the Covered Entity within the same timeframe.
The Business Associate shall document any disclosures of PHI and provide the Covered Entity with information necessary to respond to a request for an accounting of disclosures under 45 CFR §164.528(a). If an Individual submits a request directly to the Business Associate, the Business Associate shall forward it to the Covered Entity within fourteen (14) business days.
The Business Associate shall make its internal practices, books, agreements, records, and policies related to the use and disclosure of PHI available to the Secretary of HHS upon request to determine the Parties' compliance with HIPAA and this BAA.
The Covered Entity shall notify the Business Associate of any limitations in its notice of privacy practices, changes in an Individual's permission to use or disclose PHI, or any restrictions on the use or disclosure of PHI that may affect the Business Associate's activities.
The Business Associate's role as a data steward does not confer ownership rights over the data shared under the Agreement, including all forms of such data.
This BAA shall take effect upon the signing of the Agreement and remain in effect until all obligations under the Agreement and this BAA have been fulfilled. Either Party may terminate the BAA if the other Party breaches a material term and fails to cure the breach within thirty (30) days of written notice.
Upon termination, the Business Associate shall return or destroy all PHI maintained on behalf of the Covered Entity, or, if not feasible, notify the Covered Entity and extend the protections of this BAA to the retained information.
This BAA is part of the Agreement and shall be governed by the same laws. In the event of any conflict between this BAA and the Agreement, the BAA shall prevail unless it conflicts with applicable laws.
No modifications, waivers, or amendments to this BAA shall be valid unless made in writing and signed by authorized representatives of both Parties.
All notices under this BAA shall be made via electronic mail to the addresses provided:
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